linking image
Kentucky: Unbridled Spirit
Page Heading: Certification

Assessment Requirements
Educator Preparation
Data & Research
EPSB Information

Emergency Substitute Teacher Certification Help Links

NOTE: ANY certificate for substitute teaching is valid for substitute teaching only; it is NOT valid for continuous part-time employment for classroom teaching or as a permanent replacement for a teacher of record.

The documents on this page are provided for districts and applicants for emergency certified substitute teaching positions as a general guide to obtaining the One-year Certificate for Emergency Certified Substitute Teaching via the online CA-4 application process.

APPLICANTS should be aware:

  • they must first apply with a district to begin the employment process.  The EPSB website ( will be used to obtain the one-year certificate, but it will not be of value without prior information entered by the school district.
  • a separate Certificate for Emergency Certified Substitute Teaching must be obtained for EACH district in which the applicant plans to seek employment.
  • certificate(s) for Emergency Certified Substitute Teaching are good for one school year only, and re-application must occur for the certificate each school year.

How To Create Your EPSB Account
This PowerPoint presentation is for new users to the EPSB online system.

CA-4 Online for Districts PowerPoint
This PowerPoint presentation contains background information and step-by-step instructions for districts and applicants pertaining to the CA-4 application process. (PDF version)

CA-4 Batch Process
This document is for district-use only. It is a supplement to the PowerPoint which provides technical information on the file format to be used if the district wishes to batch load applicants.)

CA-4 Applicant Instructions
This document can be used by districts to provide instructions to applicants on how to obtain the Emergency Certified Substitute Teaching Certificate from the EPSB online.  Applicants are free to use the document as well as a guide. CA-4 Sample Form
This document shows a sample view of the front page of the CA-4 Application Form when completed.

CA-4 User Manual PDF Version
This document is a narrative version of the PowerPoint above (CA-4 Online for Districts PowerPoint)


Contact the EPSB Division of Certification

Many of our files are .pdf (portable document format) files. In order to view .pdf's you must have Adobe Acrobat Reader. Free software is located here for download.
Get Adobe Acrobat Reader